DATE: Saturday 21July 2018
START TIME: 14h00
ONLINE ENTRIES OPEN: 21 May 2018
RACE ENTRY FEES: R250 / Team
ONLINE ENTRIES CLOSE: 16 July 2018
NUMBER COLLECTION & RACE REGISTRATION: At the Race Marquee on the Sea Point Promenade, opposite the SABC building.
- Friday 20 July 2018 from 15h00 to 20h00
- Saturday 21 July 2018 from 07h00 to 12h00
From the start the on the Sea Point Promenade, runners are treated to beautiful coastal views as they make their way towards the Sea Point Swimming Pool, then looping back towards the Lighthouse, where they turn to complete the loop at the Promenade.
This scenic 5km loop is completed a total of 5 times by 5 different team members to make up the 25km relay distance.
Please note due to construction happening on the Sea Point Promenade the 5km loop may change slightly on race day. Please follow marshals’ instructions on race day.
THIS RACE IS RUN UNDER THE AUSPICES OF W.P.A. & ATHLETICS SOUTH AFRICA. THE ASA AND IAAF RULES WILL GOVERN THIS EVENT
RULES AND INFORMATION
1. Closing date for all entries is 16 July 2018. All relay entries will be online via Webtickets. Each team captain will be responsible for choosing prize categories and completing team member names on the entry system. A team will not be eligible for prize money, if a captain ticks the incorrect team category on the entry system. Any relay entries taken after the closing date will not be eligible for prize money. Entry fees are not refundable under any circumstances. No substitutions will be permitted.
2. The RELAY will start at 14h00 Saturday 21 July. The cut off is at 18h00 when team prizes will be awarded.
3. To qualify for team prizes, a team must consist of 5 registered members of the same club or school. Proof of this may be required before prizes are issued. If a person runs for more than one team, then only the first team they run for shall be eligible to win prize money. Teams unable to comply with this rule may still participate, but will not be eligible for prizes and will compete in the Social section. Social teams only qualify for lucky draw prizes. This allows teams to consist of anything from 1 to 5 persons! The captain of the team will need to register his/her team on Webtickets and pay for the team entry. Should the captain wish to change team members, he can do so on their Webtickets profile up until midnight Friday, 20 July. All athletes in the team must be licensed (unless running socially). If people from different clubs want to make up a team they compete in the Social section.
4. All participants in the Relay must be 12 years or older on race day, but younger children are allowed provided they are accompanied by an adult.
5. Club/Company/School/Social vest or outfit, with a visibly displayed Relay Number which will be issued, must be worn while running, on the FRONT of the vest or top on the upper body. Runners with permanent licenses are to wear their license under the race number such that the sponsor and province are visible above the race number.
6. Licensed club athletes and athletes who purchased a temporary license at registration must wear their 2018 license number on the BACK. Runners with no license at the back will automatically run as a Social runner.
7. Club juniors (born 1999 or later) wearing a junior or senior license, must display age tags (‘J’) to qualify for juniors age group prizes. Juniors must provide proof of age.
8. Club junior teams competing for category prize money MUST consist of registered juniors and wear their age tags. 40+ Club teams competing for prize money must consist entirely of 40+ athletes and wear their age category tags. Open teams can consist of any runners of any age. Any mixed gender team will be classified as a male team for prize money purposes. Juniors may also compete in the OPEN category.
9. Schools teams eligible for prize monies, will be required to produce acceptable proof of work or student status, before being awarded their prize monies.
10. The NO MOBILE SECONDING rule will be enforced very strictly. No mobile seconds of any description will be allowed on the route. The STAND AND HAND rule will apply. Any transgressions will lead to disqualification.
11. The team baton must be carried at all times. The baton and chip may ONLY be handed over in the DEMARCATED change over zone. Failure to do either will result in disqualification.
12. REGISTRATION Team Manager or Captain MUST collect their numbers, batons and timing chip (which will be loaned to you) and final written instructions during Registration on Friday 21 July from 15h00 to 20h00 in the Race Marquee. Registration on Race day 22nd July will be from 10h00 to 12h00. You must produce a print-out of your online entry, receipt for hand delivered entry, proof of payment, and details of all team members to register. Late entries may be taken during these times but are not eligible to compete for prize money.
13. ELECTRONIC CHIP TIMING: Each team will be supplied/loaned an electronic timing chip. It and the baton needs to be returned to an appointed official by cut-off time at 18h00, or the captain will be held responsible for the replacement cost of R130. An Electronic Timing system will do lap recording. The chief referee shall be the final arbiter in resolving any dispute.
14. An important Captain’s or Manager’s briefing will take place in the Marquee on the race day at 13h30.
15. There will be refreshment stations along the 5km loop at 2.5km and the start/finish. This will be stocked with Coke, water and Powerade.
16. Ample space on the lawns near the main marquee is available for clubs and supporters to set up gazebos in demarcated areas.
REFRESHMENTS – will be on sale to supporters and the public.
PARKING – NO Vehicles are allowed on the lawns at any time! Use public parking spaces in the surrounding area.
17. No entry monies will be refunded, unless the organizers rejects an entry.
18. The organisers reserve the right to adjust or reclassify the category of team during registration or for final results. Late entries may only be considered in the social category and subject to not being able to compete for prize money.
19. Medals will be awarded to all members of team completing the relay. Gold, Silver Bronze medals are awarded to all the different categories of teams that are eligible to compete for prize-money: Clubs, High and Primary Schools.
20. Managers or captains of teams are to collect their awards in the marquee at 18h00.
22. Tog-bag facility will be available at the marquee at own risk. No loose items will be accepted. DO NOT place/leave valuables in the tog-bag. The organiser will exercise vigilance, but will not be liable for any losses that may arise.
23. A medical facility to deal with emergencies, will be available next to at the marquee.
24. SAFETY: The use of music players with headphones is not allowed and may result in disqualification.
25. All schools team members must be under the supervision of an adult, whose name must be furnished under/alongside that of the team captain or manager.
26. Prize Money (men and women)
|Open||40+||Club Juniors||High Schools||Primary Schools|
- 27. TEMP LICENCE FEES: R35 for seniors and R20 for juniors.
28. Wheelchair athletes must please contact the organisers timeously to discuss arrangements for their participation.NOTE: should any category have less than 4 participating teams that specific category prize money will be halved. Women’s teams must consist of all women. Men’s teams may contain women. School teams must consist only of learners from that school. Corporate teams must consist only of employees of that company.PRIZE GIVING is at 18h00 in the MarqueeDetailed rules are available on www.wpa.org.za or on request from the organisers or the WPA office.FURTHER EVENT ENQUIRIES:
Tel: 083 448 0325